REN21 Vacancy Note: Administrative and Office Manager

About REN21
REN21 is the only global renewable energy community of actors from science, governments, NGOs and industry. We provide up-to-date and peer-reviewed facts, figures and analysis of global developments in technology, policies and markets. Our goal: enable decision-makers to make the transition to renewable energy happen – now. For more information, visit

REN21 is looking for an Administrative and Office Manager to join our team and support our daily office procedures. As part of an international team, you will support a wide range of REN21 activities and events, and interact with members of the REN21 Community, broader stakeholders and partners. If you like a dynamic working environment and passionate team mates, and you have previous experience working in similar administrative roles we’d like to meet you.

Main Responsibilities
Office Management
Organise and coordinate day-to-day office administration, operations and procedures, in particular:
o Providing assistance to the REN21 Executive Secretary
o Being the focal point for administrative questions
o Overseeing general office operations
o Organising and managing a filing system for important and confidential company documents
o Supporting development of meetings and events: administrative and logistical arrangement, travel, etc.
o Assisting the REN21 Secretariat Team on various administrative and logistical tasks

Financial Management
Manage the grant/donor agreements and associated budgets in close coordination with the Executive Secretary and the Chief Financial Officer and Accountant (external) by:
o Managing contracts
o Providing administrative support for funding proposals, budget plans and accounting processes
o Preparing regular financial and administrative reports

Human Resource Management
Oversee the administrative formalities for the entry and exit of team members, including:
o Onboarding new hires and preparing all necessary paperwork
o Coordinating recruitment procedure for REN21 interns

Profile Required
• Proven office management, administrative or assistant experience (> 3 years), preferably in an international environment
• Excellent organisational and interpersonal skills with a service spirit and problem-solving attitude
• Experience with office management software like MS Office (e.g. MS Excel, MS Word)
• Excellent written and verbal communication skills; attention to detail
• Ability to work within a dynamic team in an international context
• Trilingual: German (native/bilingual), English (bilingual), ideally French (bilingual/fluent)

The position is based at the REN21 Secretariat in Paris with an immediate start date. The successful candidate must have the legal right to work in France. The working language of REN21 is English.

To apply, please send a CV and a cover letter outlining your suitability and interest in the position to Deadline for submissions is Sunday, 5 January 2020. Please mention “Administrative and Office Manager” in the e-mail header. Only short-listed candidates will be contacted.